2017 Travel Card Expense Reporting Policy Summary

See revisions to the MIT Travel Policy that address expense reporting responsibilities for MIT Travel Cardholders, effective January 3, 2017.

resource

Concur 2.0 Quick Guide

This tutorial has step-by-step instructions (with highlighted screen shots) on how to use Concur 2.0 for travel expense reporting, and how to set up delegates who can access travel profiles, and submit/view expense reports on behalf of someone else.

resource

Concur Guide For Approvers

Follow step by step instructions for approving travel expenses via Concur.

resource

Concur Guide for Submitters

Follow steps in this detailed guide for submitting expenses on Concur.

resource

Financial Record Retention Policy for DLCs - Visual Guide🔒

resource

Missing Receipt Affidavit🔒

This document should be used when a receipt for a legitimate MIT business expense is missing and it is not possible to obtain a duplicate receipt from the supplier.

Note: Some elements of this form may not display properly in your browser. Please download the form and open in Adobe Reader.

form

Payroll Deduction Authorization Form to Reimburse MIT

Use this form to authorize HR/Payroll to deduct funds you owe MIT if you have personal expenses charged to your MIT Travel Card.

form

Per Diem Request Form (Domestic) (Mac)

Download this Excel document to request a domestic travel per diem.

form

Per Diem Request Form (Domestic) (Windows)

Download this Excel document to request a domestic travel per diem.

form

Travel Card Application - Department

Download this form to apply for a department Travel Card.

form

Travel Card Application - Individual

Download this form to apply for your MIT Travel Card.

form

Travel Card Expense Reporting Policy Change FAQ

The new (January 3, 2017) Travel Card Policy has very specific requirements for filing travel expense reports, and consequences—from warnings to card suspension to eventual card cancellation—for cardholders who use the card, but do not file travel expense reports on time. 

resource

Traveling for MIT on a Federally Funded Award

This two-page guide addresses essential information you need to know before you take off, explains how to expense multipurpose trips and lists allowable expenses that can be charged to a sponsor, followed by a list of unallowable expenses that cannot be charged to a sponsor.

Updated July 2024

resource

VPF Forum on Travel Expensing - December 9, 2019🔒

PDF of 12/9/19 VPF Forum presentation on Travel Expensing

resource